Marketing Batch

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Privacy Policy — Marketing Batch LLC

Last Updated: 17-July-2025

Marketing Batch LLC (“we”, “our”, or “us”) is committed to respecting and protecting your privacy. This Privacy Policy outlines how we collect, use, store, and share your information when you use our website and services.

1. Information We Collect

We may collect the following types of information:

a. Personal Information (via forms and interactions)

  • Name, email address, phone number
  • Job title, company/practice name
  • Messages submitted through forms or demo bookings

b. Technical Data (automatically collected)

  • IP address, browser type, device details, location
  • Behavior on site (pages visited, time spent)

Collected via tools like:

Google Analytics, Facebook Pixel, Hotjar, Calendly, HubSpot, Mailchimp, GoHighLevel

c. Marketing & Communication Data

  • Email engagement (opens, clicks)
  • Ad interaction data
  • Form submissions
  • Call or demo scheduling records

2. How We Use Your Information

We use your data to:

  • Respond to inquiries and demo requests
  • Send marketing and informational emails
  • Analyze website traffic and campaign performance
  • Retarget visitors through Facebook/Google ads
  • Deliver services (e.g., email campaigns, SEO, virtual front desk)

3. Email Marketing & CRM Storage

If you opt in to emails or request a demo, your information may be stored in our secure CRM systems (Mailchimp, GoHighLevel, Calendly) to:

  • Send relevant updates, offers, or newsletters
  • Automate follow-ups or appointment reminders
  • Personalize communication based on your interest

You can unsubscribe at any time using the link in any email we send.

4. Cookies & Tracking

We use cookies and similar technologies to:

  • Understand website behavior
  • Track conversions and ad performance
  • Improve user experience

You may adjust your browser settings to disable cookies.

5. Sharing of Information

We do not sell your personal data.

We may share your data with trusted third-party platforms only to perform our services, including:

  • Analytics (Google Analytics, Hotjar)
  • Advertising (Meta/Facebook Ads, Google Ads)
  • CRM & Automation (GoHighLevel, Mailchimp)
  • Scheduling (Calendly)
  • Web hosting or form handling services

6. Healthcare Data & Compliance

We may process limited healthcare-related lead information (e.g., appointment requests, patient inquiries) on behalf of our clients.

We follow industry best practices for healthcare marketing, but Marketing Batch LLC is not a HIPAA-covered entity. We encourage clients to avoid sharing protected health information (PHI) directly through unsecured forms or email.

7. Data Security & Retention

We use secure platforms, access control, and encryption (where applicable) to protect your data.

We retain information only as long as needed to provide services or fulfill legal obligations.

8. Your Rights

You have the right to:

  • Request a copy of the data we hold about you
  • Correct or delete your personal information
  • Withdraw your consent to marketing communications

To exercise these rights, contact us at:

9. International Visitors (Including California & EU Residents)

If you’re accessing our services from outside the United States (e.g., EU/EEA or California), you may have additional rights under laws like GDPR or CCPA. Contact us if you wish to exercise those rights.

10. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with a revised date.